The Temporary Office Services Specialist supports daily mailroom operations, serving as backup for regular staff during absences and PTO. The position involves mail processing, data entry, and package handling, as well as assisting with various administrative tasks as needed. Flexibility, attention to detail, and the ability to adapt to changing priorities are essential.

As a Temporary Office Services Specialist, you will:

• Sort and process incoming and outgoing mail for clients, including selling postage and addressing special mailing requests.

• Handle the end of day mail pickups.

• Ensure overnight mail is sorted and sent to the appropriate branches.

• Process and sort Returned mail, determine why packages we were returned and route to the appropriate person.

• Record and post daily numbers in Excel spreadsheets.

• Serve as backup for regular staff during their PTO, covering all mailroom floors and specific duties as assigned.

• Process UPS shipments using WorldShip software,

• Handle and process checks at approximately 2:00 PM daily, following established procedures.

• Address unexpected issues and miscellaneous tasks as they arise throughout the day.

• Communicate with team members and supervisors to ensure smooth workflow.

What we look for:

• Ability to work 8:30 AM to 5:00 PM and occasionally work till 8PM to cover for PTO.

• Ability to work independently and collaboratively.

• Proficiency with Excel and basic computer programs.

• Willingness to learn mailroom processes and shipping software (WorldShip experience is a plus).

• Strong organizational skills and attention to detail.

• Flexibility in handling various tasks and changing schedules.

• Positive attitude and reliability.

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Commitment to Inclusion & Diversity

Baird is committed to inclusion & diversity for our clients, our associates and the communities where we live and work. This commitment stems from our culture of integrity, genuine concern for others and respect for the individual. We view inclusion & diversity as an ongoing journey – one of shared responsibility, continuous improvement and a focus on progress. We invite you to join us as we work together to foster an environment where diversity unites rather than divides us. Learn more here.