The (freelance) Video Services Specialist will serve as an Independent Contractor and project manager for the internal video services department. As a freelance Video Services Specialist you will assist the Manager of Video Services, internal and external video producers, directors, and videographers for creative projects, video shoots, and photo shoots across pre-production, production, post-production, and delivery. You will also collaborate with internal clients, Marketing Specialists, Writers and Producers for creative projects, providing clear and helpful customer services.

This role is a freelance, part‑time position. The selected individual will operate as an independent contractor and will bill Baird for hours worked. This position is not a regular Baird Associate role and is not eligible for Associate benefits.

Project Management

The Impact You’ll Make:

• Participate in weekly Video Services Team meetings
• Convert Workfront requests to jobs
• Create Timelines in Workfront
• Opens job folders in Active Jobs on the server
• Schedule project kick-off meetings
• Schedule scouting trips
• Reserve selected shooting locations, both within Baird facilities and for off-site productions
• Hire and schedules crew
• Schedule talent when necessary and communicate timelines, production needs, and wardrobe preferences
• Obtains compliance approvals
• Upload assets to Digital Asset Management (DAM) system
• Share final production deliverables as needed in various formats as directed by manager
• Communicate project updates with clients, Marketing Specialists, Writers and Creative/Art Directors
• Manage multiple ongoing creative projects and works with team to flag issues and possible delays
  
  

Video Shoot Assistance

• Transport equipment to and from locations
• Set up and strike video equipment (lighting, cameras, tripods, sound equipment, etc.)
• Meet vendors, talent, and Baird partners at security and escorts them to the proper floor / location
• Assist internal and external Videographers, Directors, and Producers during all phases of production
• Periodic camera operation as needed/able
  
  

What You’ll Bring To Baird

• Creative project management experience in the video services and photo space
• Proficient in Microsoft platform (Outlook, Excel, Word)
• Experience with Workfront Project Management system (or similar project management system)
• Knowledge of video production workflows
• Must have independent registered business (LLC preferred)
• Valid EIN required
• Ability to invoice biweekly