Summary

Manages finances, personnel, and resources for the Divisions of Endocrinology and Molecular Medicine and Rheumatology to ensure goals are met in a timely and effective manner. Responsible for the day-to-day administration and operations of the divisions’ clinical, educational, and research programs, collaborating with the Unit Executive Administrator/Department Administrator, Financial Unit Director, and central unit teams. Maintains an environment conducive to peak performance in all areas of operation.

Primary Responsibilities

• Provides various office and location support activities.

• Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business unit to which the support is being provided.

• Ensures correct functioning of facilities, office and/or business support services.

• Develops and prepares budgets and analyzes financial information.

• Directs operations and allocates people, material, and financial resources to ensure operational efficiency.

• Manages office services and operations across both divisions, including preparation of reports, analyses, and other business services.

• Oversees operational activities of both divisions to ensure efficiency and compliance with the department and institution’s policies and procedures.

• Partners with department leadership and provides strategic planning and business development recommendations.

• Responsible for fiscal operations across both divisions, including recruitment, hiring, training, disciplinary action, and performance evaluation processes.

• Aligns divisional practices and collaborates to develop program materials, education materials, marketing materials, and division reports.

• Collaborates with Medical Directors and clinical manager/director partners as part of the clinical management system to ensure effective clinical effort deployment, access optimization, and efficient operations.

• Other duties as assigned.

• Budget Responsibility: ~$16M Revenue

• Employee Responsibility: Staff – 42; Faculty – 38

• Division Oversight: 2 Divisions

Knowledge – Skills – Abilities

• Knowledge of technical, business, consultation, project management, and cultural awareness.

• Customer focus, building trust, communication, critical thinking, and influencing skills.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor’s Degree

Minimum Required Experience: 8+ years

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

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Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options

• 403B Retirement Package

• Competitive Vacation and Paid Holidays offered

• Tuition Reimbursement

• Paid Parental Leave

• Employee & Family Assistance Program (EFAP)

• Pet Insurance

• On campus Fitness Facility, offering onsite classes

• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.