Summary

Reporting to the Department Chair, direct the administrative and financial activities of a large basic science department to include all financial, human and physical resources needed to carry out departmental goals effectively and efficiently. Function as the department’s agent and representative with internal and external entities.

Primary Responsibilities

• Responsible for the smooth function and development of department administrative operations to include information systems, contract development and negotiations, as well as, system design and development to support all department functions.

• Develop annual budget. Monitor expenditures in relation to established budget, develop budget controls and reports, and analyze data against benchmarks.

• Develop and monitor strategic long- and short-term program and space planning including building design. Set priorities and goals.

• Develop and monitor administrative infrastructure to support department operations to include staffing levels, compensation plan, organizational development, recruitment and retention, and team building.

• Integrate and coordinate department activities with MCW administration, internal and external entities. Negotiate contracts as required.

• Develop and monitor systems for auditing and tracking financial matters. Monitors department compliance of operational policies and procedures. Work with department faculty regarding grant writing, adherence to budget guidelines, and opportunities for extramural funding.

• In conjunction with Department Chair, develop and assess internal and external partnership opportunities.

• Serve as advisor to chair on non-medical issues including strategic planning, faculty hiring and disciplinary practices, faculty salary and institutional and inter-institutional negotiations.

• Other duties as assigned.

Knowledge – Skills – Abilities

• Excellent oral and written communication skills are essential.

• Ability to set and communicate priorities, effectively planning and organizing the work of the group.

• Strong critical thinking, problem solving and attentiveness to detail required.

• Applies education, training, and work experience to improve the performance of the organization.

• Leads by setting an appropriate example.

• Ability to successfully manage stressful situations and change effectively.

• Ability to foster teamwork.

• Ability to clearly communicate information necessary for business success.

• Delegates work effectively.

• Ability to maintain confidences.

• Demonstrate personal integrity in all interactions.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor’s degree

Minimum Required Experience: 7 years

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

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Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options

• 403B Retirement Package

• Competitive Vacation and Paid Holidays offered

• Tuition Reimbursement

• Paid Parental Leave

• Employee & Family Assistance Program (EFAP)

• Pet Insurance

• On campus Fitness Facility, offering onsite classes

• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.